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  • [PowerPoint] List of shortcut keys that you should definitely remember [With practice]

[PowerPoint] List of shortcut keys that you should definitely remember [With practice]

This is the first shortcut I want you to remember when working with PowerPoint.

You can practice intuitively below, so please try pressing the start button. You can enjoy learning the shortcuts with your body.

Please also refer to the list of these shortcuts at the bottom of the exercise below.

Let’s practice first

Press the START button below to enter practice mode.
STARTSTOP
* Input mode switching ctrl + shift + alt + space
PRE
NEXT
Guide mode
Repeat mode
PUSH ENTER

Copy, paste, cut

This is the most basic shortcut, but these functions can be used not only for text but also for various objects and pages.

Also, when copying text, it basically includes formatting information such as color and font of the text.

CopyWindowsCtrlc
mac(command)c
CutWindowsCtrlx
mac(command)x
PasteWindowsCtrlv
mac(command )v

Edit history system

Shortcut to go back and forth in the editing history. Please note that the edit history will be cleared when the file is closed.

Undo the last operationWindowsCtrlz
mac(command )z
Repeat operationsWindowsCtrly
mac(command)y

Special copy, special paste

This is a shortcut to copy or paste only the text box format. Creating a frequently used format each time is a hassle, so learning to paste a format using this shortcut can dramatically improve your work efficiency. You can paste it in any format by selecting the format and pasting the dialog box.

Copy only the format. WindowsCtrlshiftc
mac(command)(shift )c
Paste only the format. WindowsCtrlshiftv
mac(command)(shift )v
Select format and pasteWindowsCtrlaltv
mac(command)(control)v

Search and replace

A shortcut for displaying the find and replace dialog box. Search and replace for the entire presentation, or the entire file.

Opens the Search dialog box. WindowsCtrlf
mac(control )f
Opens the Replace dialog box. WindowsCtrlh
mac(control)h

Select object (when text in the object is selected)

When editing text in a text object, if you want to select the text object itself, you need to click the edge part of the object with the mouse, but if you know this shortcut, the object You can choose. Clicking on the edge of an object requires a delicate mouse movement, so remembering this can be quite efficient.

Select object (when text in the object is selected)Windowsesc
Select object (when text in the object is selected)macesc

Select all objects

While selecting objects, this shortcut key allows you to select all objects. I think that many people can use it intuitively.

However, this shortcut behaves differently depending on the situation.While editing the text in the text box, all the characters in the text box are selected, and when the left navigation page in the presentation is selected, all Select a page.

Select all objectsWindowsCtrla
mac(command )a

Object grouping

When working, you can use shortcuts to group objects to prevent erroneous selection and to organize objects. There are grouping and ungrouping, so it’s good to remember both.

If you don’t use grouping too much, remember it here and use it more and more. You can expect considerable efficiency improvement.

Group selected objectsWindowsCtrlg
Group selected objectsmac(command)(option)g
Ungroup selected objectsWindowsCtrlshiftg
Ungroup selected objectsmac(command)(shift)(option)g

Duplicate object

When you want to create a similar object, you can duplicate the object to make it more efficient. You can do the same thing by copying and pasting, but this shortcut makes it possible to do those two tasks with one task. I think that it will be used quite often, so be sure to remember it.

Duplicate selected objectsWindowsCtrld
mac(command )d

Insert new slide

A shortcut for inserting a new slide (page). Often used when you want to add a fresh slide. When I want to reuse another page, I also copy the slide and paste it as a new page, so I may use it in some cases.

Insert new slideWindowsCtrln
mac(command)(shift)n

Open file

Shortcut to open another presentation. This shortcut may be the same for other applications, so I think many people can intuitively understand it.

Open fileWindowsCtrlo
mac(command)o

Close file

A shortcut for closing the currently open presentation. Since the same shortcut command is often used in other applications, there may be many people who can understand this intuitively.

Close fileWindowsCtrlw
mac(command)w

Create new presentation

Shortcut for creating a new presentation (file). It is easy to remember n as new n.

Create new presentationWindowsCtrln
mac(command)n

Quit PowerPoint

Shortcut to end each application. It is also a task to be done at the end of use, so remembering the shortcut will save you time.

Exit PowerPointWindowsCtrlq
mac(command)q

Save

Shortcut for overwriting the file. This shortcut seems to be almost the same command in other applications. If you don’t save it frequently, you’ll have to start over if your computer crashes. Save each time you do something.

SaveWindowsCtrls
mac(command )s

Print

A shortcut to display a dialog for printing. It’s a shortcut often used in PowerPoint.

PrintWindowsCtrlp
mac(command )p

Save As

A shortcut used when saving a presentation (file) with a different name. You can use it even if you want to save it in another location.

Save AsWindowsCtrlshifts
mac(command)(shift)s

Cancel various commands

For example, if you no longer need it when you print a dialog, press ESC to cancel the dialog. You can use it in various situations, so be sure to remember it.

Cancel various commandsWindowsesc
macesc

Change font size

The most frequently used shortcut for text operations is changing the font size. At least remembering this shortcut should save you a lot of work.

Increase font sizeWindowsCtrlshift>
mac(command )( shift)>
Reduce font sizeWindowsCtrlshift<
mac(command )( shift)<

Underline

A shortcut for underlining the text. Needless to say, it is common to put it where you want to emphasize it.

UnderlineWindowsCtrlu
mac(command)u

Italic

You may not use it often, but it’s an italic shortcut to use when you want to make a slight change in the text.

ItalicWindowsCtrli
mac(command)i

How to align paragraphs

Shortcut related to paragraph alignment. Especially, center alignment and left alignment are often used, so it’s a good idea to remember them.

Align paragraph to centerWindowsCtrle
mac(command )e
Align paragraphs to WindowsCtrlj
mac(command )j
Paragraph left alignedWindowsCtrll
mac(command )l
Align right paragraphWindowsCtrlr
mac(command )r

Add hyperlink

A shortcut to display a dialog for adding a hyperlink. By the way, hyperlink is a mechanism to jump to the set URL when clicked.

Add hyperlinkWindowsCtrlk
mac(command)k

Add new comment

This is a shortcut for the comment function that is often used for feedback on materials. If you know this, it’s very easy to correct the material and give feedback, so be sure to remember it.

Add new commentWindowsCtrln
mac(command)(shift)m

Move by word

Shortcut that can be moved in word units. Since it also supports Japanese, let’s use it actively.

Move to beginning or left of wordWindowsCtrl
mac( option)
Move one word to the rightWindowsCtrl
mac(option)

Move to beginning/end of line

Shortcut to move to the beginning or end of a line. If you remember the shortcuts for moving when you are writing a sentence, you can comfortably write the sentence without using the mouse, so it is convenient to remember it all.

Move to end of lineWindowsEnd
mac(command )
Move to beginning of lineWindowsHome
mac(command )( shift)

Move paragraph

Shortcut that can be moved in each paragraph. This is a very useful shortcut to remember when creating long sentences. When writing a sentence, removing the keyboard from the keyboard can be a considerable loss of time. Learn all these shortcuts and create them efficiently.

Move to beginning of paragraph or move up one paragraphWindowsCtrl
mac(option )
Move down one paragraph WindowsCtrl
mac(option )

Move to beginning/end of text object

A shortcut to move to the first character or the end of the entire text object. Let’s remember the shortcuts for other mobile systems as well.

Move to beginning of text objectWindowsCtrlHome
mac(command)
Move to end of text objectWindowsCtrlEnd
mac(command)

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